Work Order Clerk - Part Time - 24hrs/week
Ashton, ID Ashton, ID Part-time Part-time Estimated:
$37K - $46.
9K a year Estimated:
$37K - $46.
9K a year 3 hours ago 3 hours ago 3 hours ago SUMMARY OF POSITION:
Provides clerical assistance to financial accounting, engineering and operations departments.
Main duties will include accurate accounting and supporting documentation for all construction-related expenditures for electric and fiber projects.
Maintain records and assimilate financial data necessary to ensure that loan funds are available when needed.
Collaborates with Engineering and Operations departments on work order-related matters when necessary.
Accounting duties may include preparation, verification, and entry of accounts payable and account reconciliation.
Prepare and scan or file accounting records in an orderly, systematic and retrievable manner.
Other duties will be assigned as needed.
DUTIES AND ACCOUNTABILITIES (End Results Expected):
Informs other employees of any unsafe condition that exists or may arise during construction or maintenance operation and assists in correcting the situation.
Maintains all work order records.
Converts all units of property from staking sheets and inputs data into work order software for all blanket work orders.
Evaluates material, labor, overhead and direct charges to ensure all charges are accurate.
Determines all coding for work orders to assure financing from RUS and other lenders.
Maintains spreadsheets and reconciles all reimbursements for payments from consumers for line extensions, usage, and developer refunds in accordance with the Cooperative's Terms and Conditions.
Prepares information from work orders for engineers/staking technicians in support of work plans.
Responsible for pulling work orders for review for inspections upon month-end close.
After review and corrections made, these are sent to inspection vendor for sign off.
Coordinates inspection of Form 219 for RUS funding purposes.
Tracks open work orders to make sure jobs are completed in a timely manner.
Sets up new work plan in the work order system.
Assists Finance & Accounting Manager with external audit and consulting requests related to plant and work orders.
Accounts payable duties may include vendor inquiries, invoice verifying and entering, check processing and scanning.
Maintain accounting records archiving plan for the preservation of paper and electronic documents, making use of current computer technology.
May assist with bank deposit reconciliations.
May assist members with patronage capital inquiries and payout requests.
Ability to find a solution for or to deal proactively with work-related problems.
Participate in courses and special meetings to improve technical skills.
Comply with the Records Retention policy as it pertains to records created in the course of your job or in your possession.
Maintains a safe working environment by adhering to policies, procedures, and regulations.
Reports unsafe conditions in a timely manner to appropriate personnel.
May perform other duties and assist other departments as needed in the course of business.
INTERPERSONAL SKILLS:
Requires excellent interpersonal skills, must have the ability to work closely with all levels of personnel, member/customers, vendors, and other departments in a courteous and personable manner.
He/she must be truthful and be seen as credible in the workplace.
Employee will use discretion when dealing with cooperative, or member information of a confidential nature.
COMMUNICATIONS:
ORAL:
Must possess good communicative skills to effectively express oneself to owner/members and all level of employees.
WRITTEN:
Ability to communicate knowledge and ideas with clearness, effectiveness, and ease.
SCHEDULING AND PLANNING:
Will be self-motivated, well organized, and flexible.
Must be able to prioritize, and plan to ensure tasks are completed on a timely basis.
BASIC JOB REQUIREMENTS:
EDUCATION:
High School diploma or equivalent.
Experience:
Prefer office work related to the financial accounting field.
OTHER SKILLS:
Excellent computer skills, experience with Microsoft Word and Excel programs, ability to rapidly learn new programs.
Detail oriented, with ability to perform work accurately and thoroughly.
Due the confidential nature of financial accounting this position requires the use of excellent judgment and discretion.
PHYSICAL DEMANDS:
Sitting for extended periods of time, standing, walking, grasping, reach outward and overhead, bending, some kneeling, and lifting 5 to 25 lbs.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position when possible.
EQUIPMENT OPERATED:
Multi-line phone system, adding machine, personal computer, general and specialized software.
Internet usage as directed.
WORKING ENVIRONMENT:
Work will typically be completed from a desk in a climate-controlled environment at Fall River's Ashton Office, but may involve travel to outlying offices or job training.
The work environment may include evolving responsibilities, frequent interruptions, and frequent use of personal computers and other office machines.
Job encourages employee input on process improvement.
ADDITIONAL INFORMATION:
Employment is subject a to pre-employment drug test and background check.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$37K - $46.
9K a year Estimated:
$37K - $46.
9K a year 3 hours ago 3 hours ago 3 hours ago SUMMARY OF POSITION:
Provides clerical assistance to financial accounting, engineering and operations departments.
Main duties will include accurate accounting and supporting documentation for all construction-related expenditures for electric and fiber projects.
Maintain records and assimilate financial data necessary to ensure that loan funds are available when needed.
Collaborates with Engineering and Operations departments on work order-related matters when necessary.
Accounting duties may include preparation, verification, and entry of accounts payable and account reconciliation.
Prepare and scan or file accounting records in an orderly, systematic and retrievable manner.
Other duties will be assigned as needed.
DUTIES AND ACCOUNTABILITIES (End Results Expected):
Informs other employees of any unsafe condition that exists or may arise during construction or maintenance operation and assists in correcting the situation.
Maintains all work order records.
Converts all units of property from staking sheets and inputs data into work order software for all blanket work orders.
Evaluates material, labor, overhead and direct charges to ensure all charges are accurate.
Determines all coding for work orders to assure financing from RUS and other lenders.
Maintains spreadsheets and reconciles all reimbursements for payments from consumers for line extensions, usage, and developer refunds in accordance with the Cooperative's Terms and Conditions.
Prepares information from work orders for engineers/staking technicians in support of work plans.
Responsible for pulling work orders for review for inspections upon month-end close.
After review and corrections made, these are sent to inspection vendor for sign off.
Coordinates inspection of Form 219 for RUS funding purposes.
Tracks open work orders to make sure jobs are completed in a timely manner.
Sets up new work plan in the work order system.
Assists Finance & Accounting Manager with external audit and consulting requests related to plant and work orders.
Accounts payable duties may include vendor inquiries, invoice verifying and entering, check processing and scanning.
Maintain accounting records archiving plan for the preservation of paper and electronic documents, making use of current computer technology.
May assist with bank deposit reconciliations.
May assist members with patronage capital inquiries and payout requests.
Ability to find a solution for or to deal proactively with work-related problems.
Participate in courses and special meetings to improve technical skills.
Comply with the Records Retention policy as it pertains to records created in the course of your job or in your possession.
Maintains a safe working environment by adhering to policies, procedures, and regulations.
Reports unsafe conditions in a timely manner to appropriate personnel.
May perform other duties and assist other departments as needed in the course of business.
INTERPERSONAL SKILLS:
Requires excellent interpersonal skills, must have the ability to work closely with all levels of personnel, member/customers, vendors, and other departments in a courteous and personable manner.
He/she must be truthful and be seen as credible in the workplace.
Employee will use discretion when dealing with cooperative, or member information of a confidential nature.
COMMUNICATIONS:
ORAL:
Must possess good communicative skills to effectively express oneself to owner/members and all level of employees.
WRITTEN:
Ability to communicate knowledge and ideas with clearness, effectiveness, and ease.
SCHEDULING AND PLANNING:
Will be self-motivated, well organized, and flexible.
Must be able to prioritize, and plan to ensure tasks are completed on a timely basis.
BASIC JOB REQUIREMENTS:
EDUCATION:
High School diploma or equivalent.
Experience:
Prefer office work related to the financial accounting field.
OTHER SKILLS:
Excellent computer skills, experience with Microsoft Word and Excel programs, ability to rapidly learn new programs.
Detail oriented, with ability to perform work accurately and thoroughly.
Due the confidential nature of financial accounting this position requires the use of excellent judgment and discretion.
PHYSICAL DEMANDS:
Sitting for extended periods of time, standing, walking, grasping, reach outward and overhead, bending, some kneeling, and lifting 5 to 25 lbs.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position when possible.
EQUIPMENT OPERATED:
Multi-line phone system, adding machine, personal computer, general and specialized software.
Internet usage as directed.
WORKING ENVIRONMENT:
Work will typically be completed from a desk in a climate-controlled environment at Fall River's Ashton Office, but may involve travel to outlying offices or job training.
The work environment may include evolving responsibilities, frequent interruptions, and frequent use of personal computers and other office machines.
Job encourages employee input on process improvement.
ADDITIONAL INFORMATION:
Employment is subject a to pre-employment drug test and background check.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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